Alien Registration
A foreign national staying in Japan 90 days or over is required to apply for his or her registration at the municipal office of the city, ward, town or village, in which he or she is living. When the registration has been carried out, a Certificate of Alien Registration will be issued, and all foreign nationals of 16 years of age or over are required to carry the registration certificate with them at all times. The Certificate of Alien Registration will certify matters relevant to residence and status of the foreign resident. As a rule, the procedure of application shall be made by a foreign national by appearing in person at the Citizens Division of municipal office. However, if the foreign national is under the age of 16 years, a relative living with the foreign national concerned is required to make the application on behalf of such person.
Citizens Division of Koriyama City TEL：024-924-2131
| Types of Application | When to apply | Term | Submitting document |
|---|---|---|---|
| Application for initial registration | At the time of entry to Japan | Within 90 days from the date of entry | Passport, 2 copies of photograph(4.5 centimeters long ×3.5 centimeters wide. A foreign national under the age of 16 years is not required to submit the photograph.) |
| When a child was born in Japan | Within 60 days from the date of his or her birth | The child’s passport or proof of birth registration | |
| When his or her Japanese nationality is expatriated or renounced. | Within 60 days from his or her expatriation or renouncement of Japanese nationality | Document to certify his or her expatriation or renouncement of Japanese nationality, 2 copies of photograph (4.5 centimeters long x3.5 centimeters wide. A foreign national under the age of 16 is not required.) | |
| Application of exchange issuance | The registration certificate is seriously damaged or worn out. | --- | Passport, alien registration certificate, and 2 copies of photograph(4.5 centimeters long ×3.5 centimeters wide. A foreign national under the age of 16 years is not required to submit the photograph.) |
| When the blank space for statement field on the back is running short | --- | ||
| When name, the date of birth, sex, and nationality are changed or corrected. | --- | ||
| Application of reissuance | When the registration certificate is lost or stolen | Within 14 days from the day the fact is known. | Passport, and 2 copies of photograph(4.5 centimeters long ×3.5 centimeters wide. A foreign national under the age of 16 years is not required to submit the photograph.) *Proof of fact if required by the head of municipality. |
| Application for confirmation (switching issuance) | 16 years of age or over | Within the next application term for confirmation (switching) | Passport, and 2 copies of photograph(4.5 centimeters long ×3.5 centimeters wide) |
| 16 years of age or under | Within 30 days from the date of 16th birthday | ||
| Application for registration of change | When the residential place is changed. | Within 14 days from the date of move | Alien registration certificate *Notification of moving out is not required. |
| When any change takes place other than the place of residence. | Apply for registration of change within 14 days if any change has taken place in "Name", "Nationality", "Status of residence", "Period of stay", "Occupation" and "Office", and apply for registration of change immediately relating to other matters to be changed except the above. | Alien registration certificate and document to prove any change in registration. *As change in name and nationality is applied to the exchange issuance, apply for the exchange issuance at the same time. |
Certificate of description in the duplicate copy of Alien Registration
Certificate of description in the duplicate copy of Alien Registration certifies the authenticity of registration items of the foreign registrant. Apply for the certificate at the information desk of the citizens division or each administrative center in person or through application by any relative living with the foreign national concerned. If a deputy applies for the certificate, letter of attorney from the applicant concerned is required.
Return of Certificate for Alien Registration
In the event of any of the following events, return the Certificate of Alien Registration.
- If a registrant departs from Japan without receiving the reentry permit, return the registration certificate to an Immigration Inspector at the airport or the port.
- If a registrant has acquired Japanese nationality, return the registration certificate to the information desk of the citizens division within 14 days of his or her acquisition of Japanese Nationality.
- If a registrant has died, the deputy is required to return the registration certificate to the information desk of municipality where the registrant was residing or dead within 14 days of his or her death.